What is meant by mobile document scanner?

What is a mobile document scanner?

A mobile document scanner allows drivers to scan transport documents, like delivery notes or expense sheets, in the cab of their vehicle. When connecting the mobile document scanner to the on-board computer, the scanned document can be sent directly to the back office thanks to mobile data communication, mostly via GPRS. The document will automatically include details on time, place, driver, truck, activity, etc.

Possible applications of the mobile document scanner

A mobile document scanner allows drivers to send their delivery notes and expense sheets directly to the home office. The device can also come in very handy in case of accidents. As soon as an accident has happened, drivers can forward all related documents to the head office, so that the back office people can check them before the driver signs them.

Benefits of the mobile document scanner

The mobile document scanner simplifies carriers’ document management processes. Drivers no longer have to make a detour to the office to hand in documents. They do not waste time looking and waiting for a fax machine. Besides helping them save time, this also reduces fuel costs. Moreover, important documents will no longer get lost: they are available in the office in digital format, ready to be sent to customers or automatically processed. Last but not least, this approach speeds up the invoicing process which, in turn, positively impacts the company’s cash flow.

Mobile document scanner and mobile data communication

Most types of mobile document scanner carriers use, work with data communication via GPRS. This approach implies that carriers pay per amount of data sent, and not per message sent like with text messaging. The benefits of using the tandem GPRS – mobile document scanner are legion: the connection is permanently open, while the cost remains low and predictable and, in the end, GPRS will help improve customer services.

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