20,000 jobs and 9 million of kilometres per year by a fleet of 55 trucks. To manage such a workload, effective management is key. Cooperation between VIVE Transport and Transics has allowed the transport company to achieve exemplary results!
VIVE Transport Sp. z o.o. is part of the VIVE Group, whose presence in Poland began with the arrival of a Dutch businessman, the former Ajax Amsterdam player, Bertus Servaas. Today, VIVE transport is a medium-sized privately owned company operating in the international road freight sector, with 55 vehicles and one of the largest fleets of nearly 500 swap body trailer chassis in Europe. The company is active in road transport between Poland and West Europe and serves Polish, German and Dutch customers. Every year, VIVE Transport accomplishes around 20,000 transport missions, while circa 9 million of kilometres are driven. Having to deal with such a workload, effective fleet management has become a key issue.
To meet this challenge and ensure top-quality service, the company decided to work with Transics, a leading provider of fleet management solutions. The solution was implemented in 2009, which was preceded by a pilot phase. In the first years, the company primarily made use of the standard features: positioning, driver communication and monitoring of fuel consumption. After a while, the company’s need to track the position of its swap trailers in the FMS solution became more and more pressing. The company did consider various systems, but it was Transics’ solution that was most appropriate to meet VIVE Transport’s needs – allowing to track trailers without having to install devices that require an external power supply.
“During our cooperation with Transics, the ability to integrate with other systems was very important to us“, says Artur Solnica, management board analyst, an engineer involved in the implementation of the Transics system. “Besides Transics’ FMS system, we also use the ERP Interlan Speed class system and MS Navision system. The interfacing abilities of Transics’ TX-CONNECT back office platform have allowed us to link these three systems, facilitating an efficient management of our business.” The next challenge, for which the Company Management Board had to look for a solution, was the remote read-out of driver cards and digital tachographs. With Transics’ solution, we have a structured overview of drivers’ driving, working and resting times from whatever the vehicle location.
The Transics solution consists of the TX-CONNECT back office application and TX-MAX on-board computers installed in the trucks. The entire solution is adapted to the needs of VIVE Transport. Some of the features that convinced us, were remote management of driver time and activities, forwarding of jobs and all the other required information to the driver and dispatcher, management of routes and reporting on key parameters. On top, making use of the data registered by the on-board computer allows the dispatcher to control the fuel consumption and monitor the driving style of every individual driver. This results in less fleet costs and optimised company operations. Since the implementation of Transics’ solution, VIVE Transport estimates that fuel consumption fell by 3 litres per 100 km and mileage increased by approximately 20%.
Moreover, not only the drivers and freight planners benefit from the TX-CONNECT system at VIVE. Transics’ solutions facilitate the functioning of all departments of the transport company, from shortcuts at the accounting department to strategic planning at top management level. Registering the working time from the tachograph simplifies the wage calculations at the HR department. Additionally, invoices can be instantaneously drawn up, as a copy of the shipping note is immediately sent by the driver via Transics’ on-board document scanner. What’s more? All the data collected via the TX-CONNECT platform are used to generate detailed reports and analyses, based on which the company can precisely pinpoint the strengths and weaknesses of its activities at any moment, which is crucial for making strategic decisions. The reports contain amongst others:
- Digital logbook of the vehicle
- Analysis of fuel consumption, driving style and driver behaviour, boosting economical and eco-friendly driving
- Overview of driver efficiency
- Analysis of empty / loaded kilometres for comparison purposes
“The requirements for the restructuring of the company were mainly related to cost control and vehicle efficiency improvements”, says Grzegorz S. Woelke, President of the Management Board. “While this restructuring took place, I increasingly relied on the data from Transics’ reporting module, prepared by the Management Board analyst. I gradually became a user of the system as well, using in particular the trend reports that are most valuable to me”, he added.
The primary advantages of the dedicated Transics system for VIVE:
- Online fleet monitoring
- Monitoring of swap containers
- Monitoring of drivers’ working time and activities
- Text-based driver communication (savings on telecommunications)
- Operational data from the CAN bus
- Improved efficiency in the office
- Alarms and reports on deviations from the planning
- Effective route management (fuel savings)
Transics International NV, a WABCO company, was established in 1991. Transics develops and commercialises fleet management solutions for the transport and logistics sector. Due to many years of experience, thorough R&D efforts and an intensive focus on the customer experience, Transics has become a European leader in its sector and is working on its global expansion. In addition to its headquarters in Ypres (Belgium), Transics is active throughout Europe. The company has been quoted on the stock exchange (NYSE Euronext Brussels: TRAN) since June 2007.